AI Agents for
HVAC Companies
Never miss another service call. AI answers 24/7, books appointments, and follows up on estimates—so you can focus on installs and repairs, not admin work.
24/7
Call Answering
97%
Call Capture Rate
< 3 sec
Average Answer Time
30x+
Typical ROI
The Problem
Your phones are costing you jobs
Every unanswered call is a homeowner calling your competitor next. Here is what we hear from HVAC owners every day.
Missed Calls = Lost Revenue
$300+ lost per missed call
When a homeowner's AC goes out in July, they're calling the first three companies they find. If you don't pick up, they move on in seconds. Each missed call during peak season is a $300-$2,000 service ticket walking out the door.
Scheduling Chaos
Double bookings & no-shows eat your margins
Your dispatcher is juggling a whiteboard, sticky notes, and three different calendars. Techs show up to the wrong address. Customers don't get reminders and no-show. Emergency calls disrupt the whole day's schedule.
Estimate Follow-Ups Fall Through
60% of estimates never get a follow-up
You send an estimate for a new unit install. The homeowner says 'let me think about it.' A week goes by, then two. You forget to follow up, and they go with the contractor who did. That's a $5,000-$15,000 job, gone.
Review Management? What Review Management?
Negative reviews compound while you're on a job site
A frustrated customer leaves a 1-star review. You don't see it for weeks. Meanwhile, it's sitting at the top of your Google profile, turning away potential customers. You know you need more 5-star reviews, but who has time to ask?
The Solution
Your AI-powered office team
Vora gives you a team of AI agents that handle every call, every follow-up, and every review—24 hours a day, 365 days a year. No sick days, no callbacks, no dropped balls.
AI Receptionist — Answers Every Call
Your AI phone agent picks up every call in under 3 seconds. It sounds natural, handles common HVAC questions, qualifies urgency (no heat vs. maintenance request), and books appointments on the spot.
- ✓24/7 live call answering — nights, weekends, holidays
- ✓Qualifies emergency vs. routine calls automatically
- ✓Books appointments directly into your calendar
- ✓Sends SMS confirmation to the homeowner instantly
- ✓Transfers to your on-call tech for true emergencies
- ✓Logs every call with transcript in your CRM
Automated Scheduling & Reminders
No more scheduling chaos. AI manages your dispatch calendar, sends appointment reminders, handles rescheduling, and reduces no-shows by up to 40% with smart reminder sequences.
- ✓Drag-and-drop dispatch calendar synced in real-time
- ✓Automated text + email reminders (24hr and 2hr before)
- ✓One-tap rescheduling for homeowners via SMS
- ✓Route optimization suggestions for tech schedules
- ✓No-show detection with automatic re-engagement
- ✓Seasonal demand forecasting for capacity planning
Estimate Follow-Up Sequences
Every estimate you send gets an automated follow-up sequence. AI reaches out at the perfect intervals — not too pushy, not too passive — and alerts you the moment a homeowner re-engages.
- ✓Automatic follow-up 2 days after estimate sent
- ✓Personalized sequences based on job type and value
- ✓Price objection handling with financing options
- ✓Seasonal urgency messaging (e.g., 'before winter hits')
- ✓Re-engagement campaigns for cold estimates
- ✓Real-time alerts when a lead opens your estimate
Review Monitoring & Response
Build a 5-star reputation on autopilot. AI requests reviews after every completed job, monitors Google and Yelp for new reviews, and drafts professional responses you can approve with one tap.
- ✓Automated review request after every service call
- ✓Smart timing — asks when customer satisfaction is highest
- ✓Monitors Google, Yelp, and Facebook in real-time
- ✓Drafts professional responses to every review
- ✓Alerts for negative reviews so you can intervene fast
- ✓Monthly reputation report with trend analysis
The ROI
The math is simple
Most HVAC companies recover their Vora investment in the first week. Here is what the numbers look like.
Without Vora — What you are losing
($7,000 from missed calls + $22,500 from lost estimates)
With Vora — What you invest
Your Return on Investment
30x+ ROI
Even capturing just 2 extra calls per week pays for Vora 30 times over.
How It Works
Live in 15 minutes, not 15 weeks
No IT department needed. No complicated setup. Just sign up, tell us about your business, and your AI team goes to work.
Sign Up & Tell Us About Your Business
Create your account and answer a few questions about your HVAC company — services you offer, service area, hours, pricing, and how you want calls handled. Takes 5 minutes.
We Configure Your AI Team
Our system builds your custom AI agents trained on HVAC terminology, your specific services, your pricing, and your brand voice. Your AI knows the difference between a compressor failure and a thermostat issue.
Go Live & Start Capturing Revenue
Forward your phone number to your AI receptionist, connect your calendar, and you're live. Every call answered, every estimate followed up, every review managed — automatically.
Built for HVAC
Your AI speaks HVAC
This is not a generic chatbot. Vora is trained on HVAC industry terminology, common service scenarios, and the way homeowners actually describe their problems.
Emergency Triage
AI understands the difference between 'my heat isn't working' in January (emergency) and 'I want to schedule a tune-up' (routine). Prioritizes dispatch accordingly.
Seasonal Campaigns
Automated spring AC tune-up and fall furnace check campaigns. AI reaches out to your existing customer base at the right time with the right offer.
Service Agreement Management
Track maintenance agreements, send renewal reminders, and schedule seasonal visits automatically. Never let a service contract lapse.
Financing Conversations
When a homeowner hesitates on a big replacement quote, AI can present financing options and monthly payment breakdowns to close the deal.
New Construction & Retrofit
Qualify leads for new construction installs and retrofit projects. AI gathers square footage, current system details, and budget before you even pick up the phone.
Technician Performance
Track callbacks, customer satisfaction scores, and revenue per tech. Weekly reports delivered to your inbox so you know who's crushing it and who needs coaching.
Be one of our founding customers
We're onboarding our first HVAC companies now. Founding customers get hands-on setup support, direct access to the product team, and locked-in pricing for life.
Apply for Early AccessFAQ
Common questions from HVAC owners
Will the AI sound robotic to my customers?
No. Vora's voice AI uses natural language processing trained specifically on HVAC conversations. Homeowners often can't tell they're talking to AI. It handles accents, interruptions, and technical terminology naturally.
What happens with emergency calls after hours?
You set the rules. The AI can transfer true emergencies (no heat in winter, gas smell, water leaks) directly to your on-call tech's cell phone while handling routine scheduling requests on its own.
Do I need to change my phone number?
No. You simply set up call forwarding from your existing business number to your Vora AI line. Your customers call the same number they always have.
How does it integrate with my existing scheduling software?
Vora integrates with ServiceTitan, Housecall Pro, Jobber, and most popular HVAC scheduling tools. If you're using a spreadsheet or whiteboard today, we'll set you up with a modern calendar at no extra cost.
What if I already have a receptionist?
Vora works alongside your team, not against them. It handles overflow calls, after-hours calls, and weekend calls. Your receptionist focuses on high-value customer interactions while AI handles the volume.
How long does setup take?
Most HVAC companies are fully live within 15-30 minutes. You answer questions about your services, service area, and preferences. We handle the rest. No IT required.
Stop losing $7,000+ per month
to missed calls
Join hundreds of HVAC companies using Vora to capture every lead, close more jobs, and build 5-star reputations. Start your free trial today.